Kofax OmniPage

What is included in Kofax OmniPage?

OCR Conversion – Turns paper scans and images into editable text.
Layout Retention – Rebuilds columns, tables and graphics after recognition.
Batch Automation – Watched folders and email attachments process unattended.
Export Targets – Word, Excel, PowerPoint, searchable PDF, ePub, HTML.
Core Capacity – Recognizes over 120 languages, including Chinese, Japanese, Korean.
Important – Windows only, no Mac and no Server OS.

What are the main benefits of Kofax OmniPage?

Kofax OmniPage is a Windows desktop OCR and document conversion tool from Tungsten Automation, the company formerly named Kofax. It converts scanned paper, PDF files and camera photos into editable Word, Excel and searchable PDF documents that keep the original page structure.

No Retyping – Old paper contracts become editable Word files.
Searchable Archives – eDiscovery Assistant makes existing PDFs findable.
Table Recovery – Scanned figures land in Excel, not images.
Scanner Freedom – Works with WIA, TWAIN and ISIS drivers.
Camera Capture – Photographed pages corrected before text recognition runs.
Multilingual Input – Automatic language detection across mixed-language document stacks.

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What does Kofax OmniPage do in daily office work?

OmniPage reads text out of scans, image files and image-only PDFs and writes it back into a formatted, editable document. A typical case is an archive of scanned supplier invoices that nobody can search: OmniPage runs them through recognition and outputs PDF/A files with a hidden text layer, so the same folder becomes searchable without changing how the pages look. The eDiscovery Assistant handles this specifically, because it checks which PDFs or single pages actually need OCR and leaves existing digital text untouched. For accounting tables, output to XLSX preserves rows and columns instead of pasting one long text block.

What is the difference between OmniPage Standard 18 and OmniPage Ultimate 19.2?

The two current desktop editions differ mainly in automation, connectors and operating system support. OmniPage Standard 18.0 is not compatible with Windows 11, which Tungsten Automation states directly on the Standard product page, while OmniPage Ultimate 19.2 supports Windows 11 and Office 2021. Ultimate also ships with PaperPort 14.7 Professional and the Power PDF Create component, and it adds keyword-based redaction, barcode-driven filing and form data export. If you are buying for a current Windows 11 machine, Standard 18 is the wrong choice regardless of price.

Does Kofax OmniPage support fully automated batch processing for scanned documents?

Yes, but on a desktop scale rather than a server scale. OmniPage can watch a folder or an email inbox and convert files as they arrive, and scheduled workflows can run jobs outside working hours through the Batch Manager Console. Ultimate extends this with barcode jobs and the File-It Assistant, so a separator sheet can route a scanned batch into the right target folder automatically. Tungsten Automation itself recommends OmniPage Server or the Capture SDK once scanning volume passes roughly 1,000 pages per week, which is the practical ceiling to plan around for the desktop editions.

Which output formats does Kofax OmniPage produce?

OmniPage exports to PDF, PDF/A (1a to 3u), DOCX, XLSX, PPTX, RTF, XML, HTML, ePub and Corel WordPerfect, plus fillable WordML and PDF forms. The PDF side includes searchable image (DirectTXT) output and MRC high compression, which matters when a scanned 300-page manual has to fit into an email or a document management system with size limits. Choosing PDF/A instead of normal PDF is the right move for records that must stay readable for audit purposes years later. Document-to-document conversion from formats such as DOC, XLS and RTF relies on the Power PDF Create component, which is bundled with Ultimate.

Does Kofax OmniPage replace a full PDF editor?

No. OmniPage is built for recognition and conversion, not for page-level PDF editing, and Tungsten Automation positions Power PDF as the editor in the same product family. You can secure output with password protection and 256-bit encryption and mark up text through redaction or strikethrough workflows in Ultimate, but there is no signature-request or audit-trail workflow of the kind an e-signature service provides. If your process ends with a signed contract, plan for OmniPage to produce the searchable, editable file and a dedicated PDF or signing tool to finish the document.

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Who is Kofax OmniPage best suited for?

It fits teams that receive documents on paper or as image-only PDFs and need the content back in a working file format, not just a picture of a page. Legal, medical and financial offices gain from the industry dictionaries in Ultimate, which reduce correction time on terminology that a general spelling engine flags as errors. Offices working with Chinese, Japanese or Korean documents benefit from CJK recognition and auto-detection inside Western text, something many low-cost OCR tools omit entirely. It is a weaker fit for anyone who mainly needs to edit born-digital PDFs, because that job belongs to a PDF editor.

Frequently asked questions about Kofax OmniPage

Is Kofax OmniPage available for Mac?

No. Tungsten Automation states plainly that OmniPage is Windows only and not Mac compatible, and there is no macOS desktop edition of Standard or Ultimate. Mac users who need this kind of OCR have to run it in a Windows environment or choose a different product.

Can OmniPage be installed on a Windows Server, Citrix or terminal server?

No. The desktop editions are not designed to install or operate on a Server operating system, Citrix, or Windows Terminal Services configuration. Server-side or shared OCR deployment is handled by OmniPage Server or the OmniPage Capture SDK, which are separate products.

Does OmniPage need a scanner?

No, a scanner is optional. OmniPage processes existing image files and PDFs directly, and it can also work from digital camera or smartphone photos with 3D camera correction to straighten and clean the shot before recognition. When a scanner is used, WIA, TWAIN and ISIS drivers are supported.

How accurate is the recognition on poor-quality scans?

Results depend on the source, so OmniPage puts the work into pre-processing: despeckle, deskew, blank page and punch-hole removal, colour dropout and border cleaning run before OCR. IntelliTrain proofing learns from the corrections you make during verification, which pays off on a large batch of documents printed with the same problematic font.